Track Employee Hours → Generate Payroll Reports → Send to Accounting
Automatically collect time tracking data, generate detailed payroll reports, and deliver them to your accounting team for seamless payroll processing.
Workflow Steps
Toggl Track
Collect employee time data
Set up Toggl Track for employees to clock in/out with project and client codes. Configure automatic reminders for timesheet submission and set up approval workflows for managers to review hours before payroll.
Zapier
Generate weekly payroll summary
Create a Zapier automation that runs every Friday to pull approved timesheet data from Toggl. Format the data into a structured payroll report with employee hours, overtime calculations, and project breakdowns.
QuickBooks
Import hours and calculate pay
Automatically import the formatted timesheet data into QuickBooks Payroll. Map employee records and pay rates to calculate gross wages, taxes, and deductions. Generate pay stubs and prepare direct deposit files.
Gmail
Email reports to accounting team
Send the completed payroll summary and any discrepancy reports to your accounting team via automated email. Include links to detailed timesheets and flag any hours requiring special attention.
Workflow Flow
Step 1
Toggl Track
Collect employee time data
Step 2
Zapier
Generate weekly payroll summary
Step 3
QuickBooks
Import hours and calculate pay
Step 4
Gmail
Email reports to accounting team
Why This Works
By connecting time tracking directly to payroll software, this workflow eliminates manual data entry errors and reduces payroll preparation time from hours to minutes while maintaining detailed audit trails.
Best For
Small to medium businesses with hourly employees who need accurate time tracking and streamlined payroll processing
Explore More Recipes by Tool
Comments
No comments yet. Be the first to share your thoughts!