Staff Directory → Automated Onboarding → Welcome Sequence
Streamline new employee onboarding by automatically triggering welcome sequences when staff information is added to your directory.
Workflow Steps
Airtable
Trigger on new staff record
Set up an Airtable base with staff information including name, department, role, start date, and manager. Configure webhook triggers for when new records are added.
Zapier
Process new employee data
Create a multi-step Zap that captures new Airtable records, formats the employee information, and prepares personalized onboarding materials based on their role and department.
Gmail
Send welcome email sequence
Automatically send a personalized welcome email with role-specific information, company handbook links, and next steps. Schedule follow-up emails for days 1, 3, and 7.
Google Calendar
Schedule onboarding meetings
Automatically create calendar events for the new employee's first week, including meetings with their manager, HR check-ins, and team introductions based on their department.
Workflow Flow
Step 1
Airtable
Trigger on new staff record
Step 2
Zapier
Process new employee data
Step 3
Gmail
Send welcome email sequence
Step 4
Google Calendar
Schedule onboarding meetings
Why This Works
Ensures every new employee receives the same high-quality onboarding experience while freeing up HR time for more strategic activities.
Best For
HR teams managing multiple new hires with consistent onboarding processes
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