Screen Job Applications → Extract Skills → Rank Candidates

Set up a Gmail trigger in Zapier that activates when new job applications arrive in your hiring inbox. Configure it to detect emails with resume attachments (PDF or Word documents).

Use Zapier's built-in PDF text extraction or integrate with a document parsing service to convert the resume attachment into plain text that can be processed by AI tools.

Process the resume text with GPT-4 to extract structured information: technical skills, years of experience, education, previous job titles, and key achievements. Format the output as structured data (JSON) for easy database entry.

In a second GPT-4 step, compare the extracted candidate data against your predefined job requirements. Generate a compatibility score (1-10) and highlight specific matches and gaps. Include reasoning for the score.

Create a new record in your Airtable candidate database with the applicant's information, extracted skills, compatibility score, and AI-generated notes. Set up views to sort by score and flag high-potential candidates for immediate review.