SaaS Tool Audit → Cost Analysis → Consolidation Plan
Automatically audit your organization's SaaS subscriptions, analyze costs, and create a consolidation plan to reduce tool sprawl and expenses.
Workflow Steps
Zylo
Discover SaaS subscriptions
Connect Zylo to your financial systems and SSO providers to automatically discover all SaaS tools being used across your organization, including shadow IT purchases
Google Sheets
Export and categorize data
Export the SaaS inventory from Zylo into Google Sheets, then use built-in functions to categorize tools by function (productivity, marketing, dev tools) and calculate total monthly/annual costs
ChatGPT
Analyze redundancies
Upload your categorized spreadsheet to ChatGPT and prompt it to identify overlapping functionalities, suggest consolidation opportunities, and recommend which tools to keep vs eliminate
Notion
Create consolidation roadmap
Build a project management dashboard in Notion with the AI recommendations, including migration timelines, cost savings projections, and assigned owners for each consolidation task
Workflow Flow
Step 1
Zylo
Discover SaaS subscriptions
Step 2
Google Sheets
Export and categorize data
Step 3
ChatGPT
Analyze redundancies
Step 4
Notion
Create consolidation roadmap
Why This Works
This workflow combines automated discovery with AI analysis to turn overwhelming SaaS inventories into actionable consolidation plans, addressing the core challenge of the SaaSpocalypse
Best For
IT teams and finance departments looking to reduce SaaS sprawl and cut costs
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