Route Planning → Expense Tracking → Report Generation
Automatically track business travel expenses and generate reports using car navigation data combined with receipt capture and accounting tools.
Workflow Steps
Google Maps
Track business trip routes
Enable location tracking in Google Maps Timeline for business trips. Create separate Google account specifically for business travel or use labels to categorize trips as 'Business' in your main account. This automatically logs mileage, route details, and trip duration for every business journey.
IFTTT
Export trip data to spreadsheet
Set up IFTTT automation to monitor Google Maps Timeline and export business trip data to a Google Sheets spreadsheet. Configure it to capture start/end locations, total mileage, trip duration, and date/time stamps for each business journey automatically.
Expensify
Calculate mileage expenses
Connect Expensify to your Google Sheets with trip data. Set up automatic mileage expense calculations using current IRS rates ($0.655/mile for 2023). Configure Expensify to create expense reports with proper categorization and include receipt photos captured via mobile app for gas, parking, and meals.
Xero
Generate financial reports
Sync approved Expensify reports with Xero accounting software to automatically update business expense accounts. Set up monthly report generation that breaks down travel costs by client, project, or region for better business insights and tax preparation.
Workflow Flow
Step 1
Google Maps
Track business trip routes
Step 2
IFTTT
Export trip data to spreadsheet
Step 3
Expensify
Calculate mileage expenses
Step 4
Xero
Generate financial reports
Why This Works
Eliminates manual expense tracking by leveraging data your car and phone already collect, ensuring accurate mileage records and streamlined reimbursement processes while maintaining compliance with tax requirements.
Best For
Business professionals and consultants who frequently travel by car for client meetings
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