Public Records Request → AI Summary → Stakeholder Report
Transform lengthy public records and government documents into executive summaries and distribute them to relevant stakeholders automatically.
Workflow Steps
Google Drive
Receive document uploads
Set up a shared Google Drive folder where team members can upload public records, FOIA responses, or government documents that need analysis.
Zapier
Trigger on new documents
Configure Zapier to monitor the Google Drive folder for new PDF or document uploads and extract the text content for processing.
OpenAI GPT-4
Generate executive summary
Send the document text to GPT-4 with prompts to identify key findings, policy implications, budget impacts, and regulatory changes. Format as structured summary with action items.
Notion
Create stakeholder report
Automatically create a new Notion page with the AI summary, original document link, analysis date, and tagged stakeholder categories. Apply templates for consistent formatting.
Gmail
Send targeted notifications
Send personalized email notifications to relevant stakeholders based on document type and content tags, including summary highlights and link to full Notion report.
Workflow Flow
Step 1
Google Drive
Receive document uploads
Step 2
Zapier
Trigger on new documents
Step 3
OpenAI GPT-4
Generate executive summary
Step 4
Notion
Create stakeholder report
Step 5
Gmail
Send targeted notifications
Why This Works
Eliminates manual document review bottlenecks while ensuring stakeholders get relevant, digestible insights from complex government communications.
Best For
Government affairs teams, policy analysts, and public sector consultants tracking regulatory changes
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