Meeting Transcripts → ChatGPT Action Items → Asana Tasks → Calendar Scheduling

Enable automatic transcription for Zoom meetings and set up cloud recording. Configure Zoom webhooks to trigger when recordings are processed, sending transcript data and meeting metadata (attendees, duration, title) to the automation workflow.

Create a workspace agent that analyzes meeting transcripts to identify action items, decisions made, deadlines mentioned, and responsible parties. The agent structures this information into clear task descriptions with context, assigns priority levels, and suggests realistic due dates based on discussion content.

Use Asana's API to automatically create tasks in relevant projects based on the ChatGPT analysis. Assign tasks to mentioned team members, set due dates, add meeting notes as task descriptions, and create subtasks for complex action items. Tag tasks with meeting date and project labels.

When ChatGPT identifies the need for follow-up meetings or check-ins, automatically create calendar events with relevant attendees. Include Asana task links in the meeting description and set appropriate reminders. Send calendar invites to all stakeholders mentioned in the action items.