Process natural language requests to automatically manage your entire meeting workflow without opening multiple apps. Demonstrates the app-less future Pei predicts.
Workflow Steps
Typeform
Capture natural language meeting requests
Create a simple Typeform with one text field asking 'Describe the meeting you need to schedule' where users can type requests like 'Schedule a 1-hour product review with John and Sarah next Tuesday at 2 PM, send agenda about Q4 features'.
OpenAI GPT-4
Extract meeting details and generate content
Use Zapier to send the natural language request to GPT-4 with a structured prompt that extracts: attendees, date/time, duration, meeting title, agenda items, and required preparation. Have GPT-4 return this as structured data plus draft email content.
Google Calendar
Create calendar event with details
Use the extracted data to automatically create a Google Calendar event with the correct title, attendees, date/time, and agenda in the description. Set appropriate reminders and meeting room if specified.
Gmail
Send meeting invitation email
Automatically send a professionally formatted meeting invitation email using GPT-4's generated content. Include agenda, preparation items, and calendar invite. CC any stakeholders mentioned in the original request.
Notion
Create meeting notes template
Generate a pre-structured meeting notes page in Notion with sections for agenda items, decisions, action items, and follow-ups. Link it to a master meetings database for easy tracking and reference.
Workflow Flow
Step 1
Typeform
Capture natural language meeting requests
Step 2
OpenAI GPT-4
Extract meeting details and generate content
Step 3
Google Calendar
Create calendar event with details
Step 4
Gmail
Send meeting invitation email
Step 5
Notion
Create meeting notes template
Why This Works
This workflow eliminates the need to switch between calendar, email, and notes apps by processing natural language intent and automatically handling all meeting-related tasks across platforms.
Best For
Anyone who schedules frequent meetings and wants to eliminate repetitive coordination tasks
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