Conference Schedule → Calendar Blocks → Prep Briefings
Parse conference agendas, automatically block calendar time for sessions, and generate AI briefings on speakers and companies you'll meet.
Workflow Steps
Notion
Import and structure conference agenda
Create a Notion database with properties for session name, time, speaker, company, track, and priority level. Import the TechCrunch Disrupt agenda and mark sessions of interest.
Zapier
Sync high-priority sessions to calendar
Create a Zap that triggers when a Notion database item is marked as high priority. Automatically create Google Calendar events with session details, location, and travel time buffers.
ChatGPT
Generate speaker research briefings
For each high-priority session, use ChatGPT to research the speaker's background, recent company news, and potential conversation starters. Save outputs back to your Notion database.
Calendly
Create meeting availability blocks
Set up specific availability windows between sessions for networking meetings. Share your Calendly link with contacts to book time slots that don't conflict with priority sessions.
Slack
Send daily agenda reminders
Use Zapier to send yourself (or your team) a daily Slack message with that day's priority sessions, speaker briefings, and scheduled meetings 30 minutes before the conference day starts.
Workflow Flow
Step 1
Notion
Import and structure conference agenda
Step 2
Zapier
Sync high-priority sessions to calendar
Step 3
ChatGPT
Generate speaker research briefings
Step 4
Calendly
Create meeting availability blocks
Step 5
Slack
Send daily agenda reminders
Why This Works
By automating the tedious prep work, you can focus on meaningful conversations. The speaker research gives you instant conversation starters, while calendar automation prevents double-booking.
Best For
Sales teams, investors, and business development professionals attending large conferences who need to maximize networking opportunities
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