ChatGPT → Trello → Google Calendar Meeting Prep System
Automate meeting preparation by using ChatGPT to generate agendas and talking points, organizing them in Trello boards, and scheduling follow-ups.
Workflow Steps
ChatGPT
Create meeting agenda and talking points
Input meeting purpose, attendees, and desired outcomes into ChatGPT. Ask it to generate a structured agenda with time allocations, key discussion points, and potential questions. Use prompts like 'Create a 60-minute meeting agenda for discussing Q4 marketing strategy with 5 stakeholders'.
Trello
Organize meeting materials and action items
Create a Trello board for the meeting with lists for 'Agenda Items', 'Discussion Points', 'Decisions Made', and 'Action Items'. Convert ChatGPT's agenda into individual Trello cards, assigning due dates and team members to each agenda item.
ChatGPT
Generate follow-up questions and scenarios
Return to ChatGPT with your Trello agenda and ask for potential objections, follow-up questions, and alternative scenarios for each agenda item. This helps you prepare for different meeting directions and ensures thorough discussion.
Google Calendar
Schedule preparation and follow-up time
Add the Trello board link to your Google Calendar meeting invitation. Schedule 15-minute prep blocks before the meeting and 15-minute follow-up blocks after. Use Google Calendar's description field to include key ChatGPT-generated talking points.
Workflow Flow
Step 1
ChatGPT
Create meeting agenda and talking points
Step 2
Trello
Organize meeting materials and action items
Step 3
ChatGPT
Generate follow-up questions and scenarios
Step 4
Google Calendar
Schedule preparation and follow-up time
Why This Works
ChatGPT eliminates the blank-page problem for agenda creation, Trello provides visual organization and accountability, and Google Calendar ensures consistent preparation time - leading to more focused, productive meetings with clear action items.
Best For
Managers and team leaders who run regular meetings and want to improve preparation and outcomes
Explore More Recipes by Tool
Comments
No comments yet. Be the first to share your thoughts!