AI Secretary Books Meetings → Creates Calendar → Sends Prep
Automate the entire meeting scheduling process from initial request to calendar invite to pre-meeting preparation materials.
Workflow Steps
Miaw AI
Handle meeting requests via phone/chat
Train AI secretary to understand meeting requests, check availability preferences, and gather meeting details (purpose, duration, attendees)
Calendly
Book available time slots automatically
Connect Miaw AI to Calendly API to check real-time availability and book meetings based on AI conversation outcomes and scheduling preferences
Google Calendar
Create detailed calendar events
Automatically generate calendar invites with meeting details, video conference links, and attendee information pulled from the AI conversation
Notion
Send meeting preparation materials
Use Zapier to trigger a Notion database lookup that sends relevant background docs, agendas, or prep materials based on meeting type and attendees
Workflow Flow
Step 1
Miaw AI
Handle meeting requests via phone/chat
Step 2
Calendly
Book available time slots automatically
Step 3
Google Calendar
Create detailed calendar events
Step 4
Notion
Send meeting preparation materials
Why This Works
Eliminates the back-and-forth email dance of scheduling while ensuring all parties are prepared and informed
Best For
Executives, consultants, or sales professionals who spend too much time on scheduling coordination
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